Before you post, please note the dates of the posts. He might not be using the same computer! Thanks mohitstellar and also welcome to MG. I was surprised to get an email alert on this thread. I long since then got a new computer that is now quite old and have been using Outlook forever and understand. Thanks anyway for posting. I appreciate the spirit of your response.. You must log in or sign up to reply here.
Show Ignored Content. Your name or email address: Do you already have an account? The new versions will allow you to create the smaller files. Is there a way I can make the compacting faster? Good efforts to solve the 2 GB size problem. You can use Inbox repair tool to solve this problem. If pst file is badly corrupted then go for pst repair software. After getting desired result go for full version to complete your recovery.
What I did, was creating a new Archive folder from the current Archive, with cut-off date of e. Easy and automatic. I have tried to do this several times…and each time it appears that it is the same messages. I have compacted my OE data before exporting it — makes no difference. After deleting all the folders from Outlook and deleting all the files in the deleted folder — and then making sure by using Tools — empty deleted folder and then checking properties personal folders and finding that there are no messages and that all the folders are zero sized..
I still have my personal folder gem. I need that disk space back… how do I do that. Do I just erase that file or what? I have bought a new laptop so will be using that machine for my email…so I just want to get rid of all my outlook data.. Or should I just erase this file and set up a new. Thanks for your help. I open the email item, select and save the attachment to a folder in a project structure that makes sense to me and save a copy of the email text there as well.
Then I delete the attachment graphic, ppt, docs, zip, whatever from the email message, while letting the message itself remain in outlook. This way, Outlook remains useful as a total history of the various project communications, but is much smaller, as it is mostly text info.
And, I have the attachment on my HD when I need to use it. I know there are some commercial products which will also do this save off attachments but I have not tried any of them. Where did they go?? My Outlook files. Thank you. PST Compress and Compact is another way out to this problem. I just had the problem with my PST file being too large.
All I did to fix it was to go into FILE and clicked on Archive… and chose the date to use as a cutoff point to archive everything before that date. Took about 45 minutes but it worked like a charm and now all the files are in another PST file as an archive. There are two ways to handle over-sized PST files: first is compact and other is split. Visit S. I am using Outlook , with a pst file size of MB, and Outlook works great. Is there something I am missing? I recommend these below tool which can fix this problem.
It allows user to split the PST file easily according to date, size, year or folder. I tried every manual solutions but nothing worked for me. It compressed the multiple PST files with few simple steps. Do they remain in the current PST file? Another question… what would your recommend for backing up the current PST file every night for a week on a rotating basis?
At my job we execute several project a month. I create a new. I do regular back-ups on my PC. The question I have is that the result of above I have several. Right now I have Do you think this is a wise way to use outlook? I already made what you indicated here. Unfortunately, the original. Comments violating those rules will be removed. Comments that don't add value will be removed, including off-topic or content-free comments, or comments that look even a little bit like spam.
All comments containing links and certain keywords will be moderated before publication. I want comments to be valuable for everyone, including those who come later and take the time to read. Search Ask Leo! My Outlook PST file is huge!
It takes forever to back up, and is just generally incredibly unwieldy. How can I make it smaller? Do this Subscribe to Confident Computing! I'll see you there! Thanks In Need Reply. Is there a way to automatically empty deleted items in a personal folder??
Cheers, Ray Reply. All the best good luck. Santosh Reply. JM Reply. Hi, Is the concept of reducing the pst is valid for Outlook ? If anyone faced problems in outlook? Hello, I have a pst file which was used in outlook and has reached the 2 GB limit 2. I have tried all the above steps in outlook as well and still no go. As a last resort, I tried using a third party software by ontrack and still no luck. Any suggestions to help resolve the issue will be highly appreciated.
Thanks in advance. Have you compacted it as outlined in the article? Thanks in Advance Reply. Perhaps someone will read this and come up with a more clever way within Outlook.
Thanks, TK Reply. I would like to propose the following be considered for the above solution: Step one: Delete all of the large attachments from Inbox and Sent Items. You will lose the email contained within the psts you delete. Great article and tip, Leo. Julie Reply. The pst file is well under the 2gb limit. For more information on moving items, see Move or copy a message between folders.
If you delete items from an Outlook Data File. You can also use the following steps to manually start the compact process immediately, which may take several minutes to complete. Delete any items that you do not want to keep and empty the Deleted Items folder. On the Data Files tab, click the data file that you want to compact, and then click Settings. Note : If you are using an Exchange or Outlook. The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders.
You can also archive older items to an archive Outlook Data File. You can also manually start the compact command immediately. It might take several minutes to compact an Outlook Data File. Click Account Settings , and then click Account Settings. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders.
You can also archive older items to an archive Personal Folders file. On the Tools menu, click Mailbox Cleanup. If you delete items from a Personal Folders file. If you want to immediately reduce the size of the file, you can force a compaction. The procedure to compact the data file might take several minutes. On the File menu, click Data File Management. Click the data file that you want to compact, and then click Settings. Note: You do not have to exit Outlook after you compact a.
Reducing the size of the Offline Folder file. This procedure does not delete any items that are saved on the server. Delete any items that you do not want to keep, and then empty the Deleted Items folder. On the Tools menu, click Account Settings.
In the list, select Microsoft Exchange Server , and then click Change. Manage and organize.
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